Paper belongs in the past
If your HR team still collect paper timesheets every Friday, you already know the pain:
lost sheets, unreadable handwriting, late submissions, and endless manual corrections.
Field work is fast, mobile, and unpredictable. Yet many companies still rely on slow, static tools. It’s time to stop chasing signatures and start trusting data.
The best way to replace manual timesheets is with digital time registration software that connects every worker, vehicle, and project in real time.
Why manual timesheets no longer work
Manual tracking isn’t just outdated. It’s costly and risky:
- Hours get rounded or forgotten after long shifts
- Data arrives late, making payroll a guessing game
- Check-in-at-Work (CIAW) and Check-in-and-out-at-Work (CIAO) compliance is hard to prove
- Admin teams spend hours on double entry
- No visibility on who’s working where
Each of these small inefficiencies adds up to big losses in accuracy, productivity, and compliance.
What “digital” really means for field teams
Going digital doesn’t mean more screens. It means less friction.
Modern systems like Suivo Time Registration automate every step of the process:
- Mobile App – field workers clock in and out instantly
- Vehicle readers & badges – automatic presence detection when arriving on site
- Site poles & terminals – easy for larger crews or shared work zones
- Automatic sync – all data flows into one secure cloud dashboard
- Integration with payroll & ERP – no re-typing, no export headaches
Step-by-step: how to switch from paper to digital
- Map your current process.
Identify who collects timesheets, how data is validated, and where errors occur. - Start small.
Roll out digital registration with one pilot team or site. Gather feedback and measure time saved. - Automate validation.
Use built-in rules to flag missing check-ins, overtime, or anomalies before they reach HR. - Integrate with payroll.
Connect Suivo to your ERP or social secretariat for seamless data flow. - Train & empower teams.
Workers see their hours in real time. No surprises at the end of the month.
“Digitising time registration doesn’t remove control, it gives everyone the same version of the truth.”
The impact of going digital
Real-world example
A maintenance company with 150 field workers replaced paper forms with the Suivo Time Logger App.
Before:
- Three days per week spent on manual validation
- Inconsistent CIAW compliance
- No link between hours and project codes
After:
- Automatic registrations via app and vehicle readers
- Payroll validated in hours, not days
- Live dashboard showing who’s on site and available
Conclusion – The future is connected
Replacing manual timesheets isn’t just a technology upgrade. It’s a culture shift toward accuracy and accountability.
With Suivo, your teams spend less time on admin and more time on real work.
Stop chasing paper. Start capturing performance.
Book your free expert session and see how Suivo helps you digitise time tracking for every field worker.
