Events and logistics live on short-notice, multi-site crews: a festival build that needs 40 extra hands for a weekend, a distribution centre that spikes before a promotion, a load-out that runs past midnight. Flexi-jobs are a natural fit for that ad-hoc demand, and since 1 July 2026 the scheme reaches almost all sectors instead of a short list. But there is a catch worth stating up front: whether your transport or logistics joint committee (paritair comite) can use flexi-jobs at all depends on whether it has opted out during the 2026 transition, so verify before you roster anyone. Once you have confirmed eligibility, the operational challenge is proving hours for people who never touch a fixed clock. Suivo’s Check-in at Work solution lets each crew member register their presence from a mobile device at any site, feeding verified timestamps straight into the record an NSSO inspector will ask for.
Can events and logistics crews work flexi-jobs in 2026?
The short answer: events crews already could, and logistics now can in principle, but you must check your sector.
Events, culture, and sports were brought into the flexi-job scheme from 2023, so festival, staging, and production crews have qualified for a few years. Transport and logistics were a different story. Before mid-2026 they were not qualifying sectors at all. The 1 July 2026 reform opened flexi-jobs to almost all private and public sectors, which removes that blanket exclusion, but it hands each sector the right to request a full or partial exclusion. During the 2026 transition, sectors can opt out on a quarterly basis, and those opt-outs are set by Royal Decree.
What that means in practice:
- If you run an events or production business, flexi-jobs are almost certainly available to you, subject to your own joint committee’s position.
- If you run a warehouse, distribution, or transport operation, do not assume you can hire flexi-job workers. Some logistics joint committees may have requested exclusion, and the position can change quarter by quarter during the transition.
- Confirm your paritair comite’s current status with the FPS Employment or your social secretariat before you build a roster. We would rather you check now than discover a problem during an audit.
This is the honest part of the advice: the reform is broad, but it is not universal, and logistics is exactly the kind of sector where an opt-out is plausible. Verify first.
What makes ad-hoc crews hard to track?
Permanent staff clock in at the same building every day. Ad-hoc flexi-job crews do the opposite of everything that makes tracking easy:
- They work short-notice shifts. A crew confirmed on Thursday afternoon for a Friday build gives you almost no time to prepare paperwork, yet the DimDay declaration still has to be filed before each person starts.
- They move between sites. The same worker might be at a festival ground one day and a client’s warehouse the next. There is no single fixed clock that covers every location.
- They work irregular hours. Load-ins and load-outs run late, shifts get extended, and a crew that was booked for five hours can end up working seven. Every one of those hours needs a record.
- They come and go in numbers. When 40 people arrive at a gate within ten minutes, a paper sign-in sheet is both slow and unreliable, and it is not the electronic record the law now requires.
Since 1 July 2026, electronic time registration is mandatory for any employer engaging flexi-job workers. Paper is no longer enough. This sits alongside the wider Belgian move to mandatory working-time registration for all employers from 1 January 2027, so a digital record is where every operation is heading regardless.
How do you register hours across multiple sites?
The answer is to move the point of registration to wherever the worker actually is, rather than trying to funnel everyone through one location.
With mobile check-in, each crew member registers their arrival and departure from a phone at the site they are working, whether that is a festival build, a client’s loading dock, or your own distribution centre. Suivo’s Check-in at Work solution captures who is present, where, and from when, and links each shift to a same-day Dimona check so you can see at a glance whether a scheduled worker has a valid DimDay on file. Where you have a recurring site or a vehicle-based operation, badge scanning or vehicle-based check-in can register the same data without a phone in hand.
That gives you three things an ad-hoc operation otherwise lacks:
- Verified hours per person per location, so the hours you declare match the hours worked, not the hours booked.
- A DimDay safety net. The system can flag when a rostered flexi-job worker does not yet have a DimDay for that day, so you file before work starts. A missing valid DimDay means that day is treated as regular employment, with full employer social security contributions on the wages and the worker’s tax advantage lost for the day.
- One record across every site, ready to produce for a SIOD inspector rather than reconstructed from sign-in sheets after the fact.
What should an events or logistics employer do first?
Before your next big build or peak, work through this order:
1. Confirm eligibility. Check that your joint committee has not opted out of flexi-jobs for the current quarter.
2. Sign framework agreements. A written framework agreement (raamovereenkomst) must exist between you and each flexi-job worker before their first shift.
3. Set up electronic registration. Put a system in place that captures hours per worker per site and supports DimDay before anyone starts. Suivo is modular, so you can begin with check-in and add scheduling or payroll integration later without a rip-and-replace.
4. File a DimDay before every shift. No exceptions, no retroactive fixes.
For the full picture of the 2026 rules, see our complete employer guide to flexi-jobs in Belgium. If you roster several worker types on the same crew, our guide to managing a mixed workforce shows how to apply the right rule to each.
Track your ad-hoc crews without the paperwork risk
Suivo gives events and logistics operations the electronic time registration now required for flexi-jobs: mobile check-in across every site, DimDay support, and one verified record per worker, all on a connected platform you can start small and expand.
