Why 2026 will redefine time registration
2025 marked a turning point for workforce management in Belgium.
With Check-in-and-Out-at-Work (CIAO) becoming mandatory for more sectors, time registration is no longer just an HR process it’s a legal requirement.
Companies across construction, cleaning, industrial services, and facilities management now need digital systems that:
- Track hours accurately, even in the field
- Automate CIAW/CIAO compliance
- Integrate with payroll and planning
- Provide real-time visibility for HR and management
But with dozens of tools available and stricter legislation coming in 2027. Which solutions truly fit Belgian companies in 2026?
Let’s compare the best options.
What makes a great digital time registration tool in 2026
A modern time registration system should do more than record start and stop times.
Here’s what matters most for Belgian companies next year:
|
Feature |
Why it matters |
|
CIAO compliance |
Must handle both check-in and check-out reporting to NSSO automatically. |
|
Integration |
Connect seamlessly with ERP, payroll (SD Worx, Partena, Acerta), and planning. |
|
Automation |
Reduce manual validation and eliminate human errors. |
|
Multilingual interface |
Support for NL / FR / EN to match Belgian workforce diversity. |
|
Local support |
Fast, in-country service for compliance questions. |
Why Suivo leads the 2026 ranking
Suivo Time Registration & Absence combines compliance, automation, and mobility in one unified system:
- Time Logger App – workers log time, absences, and holidays via smartphone or badge.
- Automatic NSSO sync – real-time CIAO/CIAW reporting without manual uploads.
- Integrated payroll – compatible with all major Belgian social secretariats.
- Built for the field – works offline and syncs automatically.
- Compliance dashboard – real-time insights on presence, overtime, and absences.
Because it’s developed in Belgium, Suivo already anticipates every NSSO update. Making it the trusted standard for 2026.
Future-proofing in the field
A construction company with 200 field workers wanted to eliminate paper timesheets before CIAO became mandatory.
Before:
- Manual Excel uploads to NSSO
- Repeated CIAW fines
- Two days per week in admin work
After implementing Suivo:
✅ Full automation of CIAW/CIAO registrations
✅ Payroll linked directly to time tracking
✅ 0 fines and 30 % less admin time
“We didn’t just prepare, we finally got control of our entire workforce data.”
Why Belgian companies should act now
CIAO isn’t just a new law, it’s a shift toward continuous digital workforce visibility.
Companies that wait until late 2026 or early 2027 risk:
- Fines for missed registrations
- Rushed software adoption
- Integration issues with payroll or NSSO
Early adopters already report smoother transitions, faster ROI, and better control of labour costs.
How to choose the right tool for your company
Before selecting your 2026-ready time registration system, ask:
- Does it connect directly to the NSSO web service?
- Is it NSSO-compliant (check-in and check-out)?
- Can it handle mobile, remote, and site-based workers?
- Does it integrate with your payroll provider?
- Is the support local (in NL / FR / EN)?
If the answer is no to any of these, it’s time to switch.
Be Time Tracking-ready before 2027 begins
The best digital time registration tools in Belgium for 2026 are those that simplify compliance, automate reporting, and adapt to mobile teams.
Suivo combines all three. Built locally, CIAO/CIAW-approved, and trusted by hundreds of Belgian companies.
Make time tracking future-proof.
Book your free expert session and discover why Suivo is Belgium’s leading time registration system for 2026.
