The daily struggle with manual CIAW reporting
If your HR or site managers still upload Check-in-at-Work (CIAW) files manually to the NSSO platform, you know how painful it is:
- Workers forget to register
- Site codes get mixed up
- Uploads are late
- Inspectors flag missing data
Every day, companies lose hours chasing registrations and risk fines up to €6,000 per site if something slips through.
But there’s good news: Check-in-at-Work reporting can be fully automated.
And with Check-in-and-Out-at-Work (CIAO) becoming mandatory in 2025, now is the perfect time to do it.
Why manual Check-in-at-Work reporting doesn’t work anymore
CIAW was designed for digitalisation, but many companies still treat it as paperwork.
Manually entering or exporting data creates three major problems:
- Human error: wrong IDs, missing workers, incorrect site codes.
- Delays: reports uploaded late or forgotten entirely.
- No traceability: impossible to prove who worked where, when inspectors ask.
With new CIAO rules adding exit registration and real-time reporting, manual uploads simply can’t keep up.
What automation looks like in practice
Automating Check-in-at-Work means connecting your workforce data directly to the NSSO system. No Excel sheets, no file uploads, no manual entry.
Here’s how it works with Suivo:
|
Step |
What happens automatically |
|
1. Worker check-in |
Worker badges at a site pole, vehicle, or via the Suivo Time Logger App. |
|
2. Presence data recorded |
The system logs employee ID, site code, and time in real time. |
|
3. NSSO sync |
Data is automatically transmitted to the NSSO CIAW/CIAO platform. |
|
4. Audit-proof reporting |
Each registration is stored and timestamped in Suivo’s dashboard. |
|
5. Payroll link |
The same data feeds directly into payroll and HR for validation. |
The process is invisible for workers and effortless for admins.
Why now: Time Tracking is coming in 2027
From January 2025, the CIAW system will expand into Check-in-and-Out-at-Work (CIAO), requiring both entry and exit registrations.
The regulation also expands to cleaning, facility, and maintenance sectors, adding new data requirements for every worker.
This shift makes automation essential:
- No more one-time presence reporting. Now continuous time tracking.
- No more manual uploads. NSSO wants live, connected data.
Suivo is already CIAO-ready, ensuring your operations stay compliant as the law changes.
The benefits of automated CIAW/CIAO reporting
100% compliance – every worker registered correctly and on time.
Zero manual uploads – data flows automatically to the NSSO.
Full traceability – audit-proof digital history for each site and worker.
Faster admin – HR and planners save hours every week.
Happier workers – no more manual check-ins or confusion.
Automation doesn’t just remove stress, it ensures peace of mind for every project.
Case example – Full automation in the field
A Belgian infrastructure company with 180 mobile workers was fined multiple times for missing CIAW data due to late manual uploads.
After implementing Suivo Time Registration & Absence, every check-in/out was automated through site poles and vehicle badges.
The NSSO data now syncs automatically, no manual handling needed.
Results:
100 % compliance
3 hours of admin saved per site per week
Zero fines in 18 months
“With Suivo, we don’t even think about CIAW anymore.
Compliance just happens automatically.”
How to automate Check-in-at-Work with Suivo
You can get started in three simple steps:
- Connect your sites and vehicles.
Install Suivo badges, site poles, or activate the mobile app for workers. - Integrate with NSSO & payroll.
Suivo connects directly to CIAW/CIAO and your HR system. No extra tools needed. - Monitor from one dashboard.
See every check-in/out in real time, with automatic alerts for anomalies.
That’s it. Once configured, your entire compliance flow runs on autopilot.
Compliance without the stress
Check-in-at-Work (CIAW) and Check-in-and-Out-at-Work (CIAO) don’t have to be complicated.
With Suivo, reporting is automatic, accurate, and always compliant.
Stay compliant automatically.
Book your free expert session and see how Suivo automates CIAW/CIAO reporting from check-in to payroll.
