The problem with scattered systems
For many companies, managing absences and holidays still feels like detective work. Requests arrive by email, approvals get lost in inboxes, and HR updates yet another Excel sheet while planners struggle to know who’s actually available.
The result?
Confusion, errors, double bookings, and frustrated employees.
The solution is simple: bring time registration, absences, and holidays into one single system where everyone works with the same data.
Why separate systems cause problems
When absence management lives in one tool and time tracking in another, things quickly break down:
- HR doesn’t see real-time updates from the field
- Planners schedule absent employees by accident
- Payroll teams need to re-enter data manually
- Employees lose trust because balances are wrong
Disconnected systems create more work, not more clarity.
The future of absence and holiday management is integrated and automated.
What a unified absence & holiday system looks like
With Suivo’s Time Registration & Absence solution, everything lives in one connected workflow:
|
Feature |
What it means |
|
Central calendar |
HR, planners, and employees see all absences and holidays in real time. |
|
Mobile requests |
Workers request time off directly in the app. No emails or paper forms. |
|
Automatic approval flow |
Supervisors approve with one click; HR is notified instantly. |
|
Live integration with time registration |
When someone is absent, Suivo automatically adjusts their hours. |
|
Payroll synchronisation |
Approved absences flow directly to ERP or social secretariat systems. |
This means no duplication, no conflicting data, and no surprises.
How it helps every department
For HR:
- Full overview of absences, holidays, and overtime.
- Faster payroll validation and reporting.
For planners:
- Real-time visibility of who’s available.
- Easier replacements and schedule adjustments.
For employees:
- Transparent view of remaining holidays and requests.
- Instant feedback when absences are approved.
Everyone stays aligned, automatically.
From spreadsheets to system clarity
A cleaning company with 400 employees managed holidays through Excel and email. HR spent hours merging files, and planners often scheduled people who were already off.
After implementing Suivo:
✅ Absence and holiday requests handled directly through the app
✅ Shared calendar visible to HR, planning, and site managers
✅ Payroll integration eliminated double entry
✅ 60 % reduction in internal emails about time off
“We finally see the full picture. Who’s working, who’s off, and why. Everything syncs automatically.”
How to centralise your absence and holiday tracking
You can start small. Here’s the Suivo way:
- Import existing data from your current holiday spreadsheets.
- Activate digital requests in the Suivo app for all employees.
- Set approval rules per department or site.
- Integrate with payroll (Protime, SD Worx, Partena, etc.).
- Use dashboards to monitor absence trends and capacity.
Within weeks, all absences and holidays run through one connected, compliant flow.
Compliance and reporting built-in
Because Suivo links directly with NSSO for Check-in-at-Work (CIAW/CIAO), you’re not just tracking absences.You’re staying compliant, too.
Every leave and absence is recorded with the same accuracy as working hours, giving you a complete, audit-proof workforce history.
One system, total clarity
Managing absences and holidays shouldn’t feel like a puzzle. With Suivo, you get one reliable system that unites time registration, absences, and compliance. Saving hours of admin every week.
Make absence management effortless.
Book your free expert session and see how Suivo centralises time, holidays, and workforce visibility in one platform.
