From paper timesheets to automated payroll, a construction company’s transformation
Hoogmartens Construction is one of Belgium’s leading road construction and infrastructure companies. With hundreds of workers across dozens of active sites, managing time registration was a daily administrative challenge, until they digitised the process.
This case study explains what Hoogmartens faced, what they implemented, and the measurable results.
The Challenge
Before digital time registration, Hoogmartens dealt with problems familiar to every construction company:
- Paper timesheets arrived late, workers filled them out at the end of the day or week, from memory. Data was often incomplete or illegible
- Payroll preparation took days, HR staff manually entered hours, checked for errors, and reconciled discrepancies before sending to the social secretariat
- CIAW compliance was a separate process, presence registration and time tracking ran as two disconnected systems, doubling admin effort
- No real-time visibility, site managers couldn’t see who was working where without making phone calls
- Overtime disputes were common, without reliable data, discussions about hours worked consumed management time
The Solution
Hoogmartens implemented Suivo’s integrated platform, combining:
- Mobile app + vehicle hardware, workers register via smartphone (GPS-verified) or badge in the company vehicle. Both require WiFi/mobile data for real-time transmission
- CIAW integration, one clock-in handles both time registration and NSSO reporting simultaneously
- Payroll connection, validated hours flow directly to the social secretariat via API. No manual entry
- Construction CLA rules, overtime premiums and shift allowances calculated automatically
- Dashboard, site managers see real-time who is working where, without phone calls
The Results
| Metric | Result |
| Payroll admin time | 1 hour saved per day (previously: manual entry and corrections) |
| Paper timesheets | Eliminated completely |
| CIAW compliance | 100% automated, zero manual NSSO uploads |
| Overtime disputes | Near zero, data is GPS-verified and timestamped |
| Visibility | Real-time dashboard for all sites and workers |
| Implementation time | 2 weeks from contract to full rollout |
📊 1 hour per day = 250 hours per year At €45/hour for admin staff, that’s €11,250 in annual savings from payroll admin alone, before counting the value of compliance automation, visibility, and eliminated disputes.
What Made the Difference
Three factors were critical to Hoogmartens’ success:
- One system for everything, CIAW and time tracking in one action eliminated the double-admin problem
- Vehicle hardware, for teams travelling together, automatic registration removed friction entirely
- Payroll integration, the connection to the social secretariat turned hours into salaries without manual steps
Frequently Asked Questions
Is Hoogmartens a large company?
Yes. Hoogmartens is one of the larger road construction companies in Belgium. However, the same platform and approach work for companies of any size, Suivo has no minimum user requirement.
How long did implementation take?
Two weeks from contract to full rollout across all sites. Week 1: setup and pilot. Week 2: company-wide deployment.
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