Time registration software in Belgium is normally priced per employee per month. What varies is what sits on top of that: setup, hardware, integrations and support.
How suppliers price it
- Per employee, per month – the common model. Usually banded, so the rate falls as headcount rises.
- Per device or per site – used where registration happens at a terminal or site pole rather than on personal phones.
- Module-based – a base fee for time registration, with CIAW, planning, absence or project costing priced separately.
What people forget to include
- Setup and configuration – one-off, and it varies a lot depending on how many sites and rules you have
- Hardware – badges, terminals or site poles where phones are not appropriate
- The payroll integration – sometimes included, sometimes a separate line
- Training and rollout – the cost that decides whether crews actually use it
- Support – and specifically whether it covers the people on site, not just the administrator
What to compare it against
The useful comparison is not licence against licence, it is licence against what the manual process currently costs: the hours spent collecting and rekeying time sheets, the payroll corrections, and the disputes that come from reconstructed records. For most teams the admin time alone is the larger number.
What changes in 2027
Two separate things are coming, and they are easy to confuse.
A general duty to register working time. The government intends to require every employer to keep an objective, reliable record of employees’ working time, with 1 January 2027 as the target date. This brings Belgium in line with European case law, which held that maximum working hours and minimum rest periods cannot be enforced unless hours are actually measured. Worth being precise here: the legislation has not been passed yet, so the shape is clear but the detail is not final.
Check in and out at work on construction sites. Separately, the Programmawet of 30 May 2026 makes IN and OUT registration mandatory for works in immovable state (excluding cleaning) and for delivery of ready-mix concrete, on sites worth 500,000 euro excluding VAT or more. That takes effect on 1 April 2027, and from that date attendance for such works can no longer be registered in Check-in-at-Work at all.
That matters commercially as well as legally: if a general registration duty arrives in 2027, the cost of doing nothing stops being zero.
Suivo is priced per employee per month. Request pricing for a figure based on your headcount and sites, or see the time registration solution first.
Sources
RSZ/ONSS, Checkinatwork, including the alert of 30 July 2026 on Check in and out at work from 1 April 2027.
SD Worx, verplichte arbeidstijdregistratie.
Checked 30 July 2026. The general working-time registration duty is announced but the legislation has not yet been passed – treat dates as planned, not final.
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