Check in and out at work for cleaning companies? Here’s how: 

Check in and out at work—something you, as a cleaning company, have probably heard of. Since April 1st, 2024, check in and out has become mandatory for NSSO compliance among cleaning companies in Belgium. But what does this mean and how can you turn it into a competitive advantage? In this article, we will explore everything you need to know!
Check in and out at work

Check in and out at work: who is it for? 

This check in and out legislation applies to all cleaning staff in Joint Committee 121. In a nutshell:   

  • Registration is mandatory for all cleaning staff at a workplace, regardless of employment type that perform maintenance and/or cleaning activities
  • The check-in and out at work registration process is a team effort between employers and employees. 
  • Employers have to let their cleaning teams know about any registration duties they need to take care of. Putting up a poster on-site or using a similar approach might help get the word out!  
  • This legislation won’t apply to certain sectors and situations. This includes public and private sectors with in-house cleaning teams and sports associations using local cleaning staff. 

! NSSO compliance for cleaning companies in Belgium !  

The new law aims to ensure everyone is aware of their roles and responsibilities in keeping the workplace clean and safe. But, more importantly, the NSSO is serious about enforcing check in and out. The fines they impose are no joke. You could be looking at penalties ranging from 400 to 8,000 euro!  

Why every cleaning company needs check-in and out software 

To comply with NSSO requirements, the registration process must capture a comprehensive set of data:  

  • Identification details of the employee  
  • Address of the workplace 
  • The employment status  (employee, self-employed, temporary worker, etc.) 
  • Identification details of the employer 
  • Identification details of the middle-man for whom a self-employed individual is present 
  • Time of registration, including start and end times and breaks 

There are two main ways to handle this process. First, you can use an electronic application offered by the government. Second, you could choose a third-party service with a check in and out software system designed specifically for cleaning crews.  

Both options provide automated check-in and check-out systems for cleaning staff. But a third-party service usually offers additional benefits.  

More than automatic check in and out for cleaning staff 

The new legislation isn’t just a box to tick – it can actually bring some unexpected benefits. In fact, it has the potential to boost business efficiency, improve communication and coordination with cleaning staff. The right software can also provide valuable insights for making informed decisions about scheduling and resource management. 

Suivo’s check in and out solution integrates seamlessly with Social Security and LIMOSA numbers, streamlining the management of your cleaning team. It’s an ideal solution for cleaning companies that collaborate with multiple parties. This includes external service providers, subcontractors, and employees registered under the LIMOSA system 

Additionally, it comes with a bunch of valuable features to make your cleaning operations smoother than ever:  

  • Mobile app: Nowadays, we’re always on the move, and that’s why Suivo’s mobile app is such a lifesaver. Whether you’re at home, in the office, or out running errands, the app keeps you connected to your cleaning business. You can easily stay up-to-date on your cleaning staff, check their schedules, and see what tasks they’ve completed, all from your smartphone or tablet. 
  • Real-time tracking of cleaning staff activity: With Suivo’s system in place, you can keep tabs on your cleaning team’s activities and progress as they happen. Knowing what your staff is up to and where they are makes a huge difference in terms of communication and scheduling. You’ll always be in the loop, and that means smoother operations and better service for your clients. This not only helps you maintain high standards of cleanliness but also enables you to identify any potential issues or anomalies quickly, so you can address them effectively. 
  • Automate timekeeping and payroll for cleaning staff: You can say goodbye to the headache of manual record-keeping, calculating hours worked, and preparing payroll. The software seamlessly tracks staff registrations, compiles the data, and generates accurate reports, saving you time and allowing you to focus on other important aspects of your business. 
  • Reduce labor costs with automated check in and out: Our system accurately tracks your cleaning staff’s work hours, so you can be confident that you’re paying for the exact time they’ve worked 

To sum it up, combining the NSSO check-in and check-out requirements with Suivo’s advanced features can really take your cleaning business to the next level. This powerful combination streamlines your operations, increases your productivity, and enables you to focus on what matters most: providing exceptional cleaning services.  

Suivo’s tools are like your secret weapon for managing your cleaning business with ease. They help you cut through the admin clutter, stay on the right side of the regulations, and keep your cleaning staff running like a dream team. The best part? It lets you focus on what you do best: providing top-notch cleaning services to your clients. Sounds like a win-win situation, doesn’t it?  

So, if you’re ready to fully comply with NSSO regulations and boost your productive at the same time, don’t hesitate to reach out! 

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