From cost to value
When companies start exploring digital time registration, the first question is always:
“How much does it cost?”
The short answer: less than you think! and far less than doing it manually.
In Belgium and the Netherlands, most companies spend thousands of euros every year correcting timesheets, chasing Compliance data (For Example Check-in-at-Work, Check-In-and-Out-at-Work), or fixing payroll errors.
Time registration software isn’t just a cost line. It’s an investment in accuracy, compliance, and time saved across HR and finance.
Let’s break down what affects the price and what you should expect to pay in 2026.
The main pricing models in the market
Most vendors in Belgium and the EU use one of three models:
|
Model |
Best For |
Notes |
|
Per user / per month |
SMEs & service companies |
Scales easily; often includes mobile app access. |
|
Per site or device |
Construction & multi-site firms |
Ideal for site poles or shared terminals. |
|
Hybrid / enterprise plan |
Large organisations |
Combines user, site and integration fees. |
Most Suivo customers use a hybrid setup: mobile workers, vehicles, and sites all connected to one central system
What influences the price
The base price is only part of the story. Total cost depends on a few key factors:
- Number of users or sites: More workers or sites = volume discounts.
- Hardware: Site poles, vehicle readers, or badges add one-off hardware costs.
- Integrations: ERP, payroll, or social-secretariat links can require setup.
- Support & SLA: Higher service levels or 24/7 support affect pricing.
- Features included: Time, mobility, absence, and Compliance modules (Check-in-at-Work, Check-In-and-Out-at-Work) can be bundled or separate.
Example:
A company with 120 field workers and 5 sites typically uses a full setup, including mobile access, absence management, and NSSO-compliancy solutions (Check-in-at-Work, Check-In-and-Out-at-Work).
Hidden costs of “cheap” tools
Some low-cost or free solutions look attractive until you add up what’s missing:
- No NSSO compliance (risk of fines up to €6,000 per inspection)
- No integration with payroll → double entry
- No offline mode for site or vehicle usage
- No data validation → inaccurate reports
In contrast, Suivo includes compliance automation, integrations, and data security by default, saving hundreds of admin hours each year.
The ROI of time registration software
Most companies see a return on investment within 3 to 6 months thanks to:
- 25 % less admin time for HR and team leads
- 30 % faster payroll validation
- 0 fines for missing Compliancy registrations (Check-in-at-Work, Check-In-and-Out-at-Work).
- 99 % data accuracy across all employees
When you factor in saved labour and compliance costs, the real question isn’t “How much does it cost?”
but “How much do manual timesheets already cost us?”
Suivo pricing: flexible, transparent, scalable
At Suivo, we offer modular pricing so you only pay for what you need:
|
Module |
Description |
|
Digital hour and mobility tracking via app or vehicle |
|
|
Calendar, approvals & sync to payroll |
|
|
NSSO-compliant site, vehicle, APP registration |
|
|
ERP / HR / social secretariats |
|
|
Setup, training, onboarding |
How to choose the right plan
When comparing vendors, look beyond the monthly fee.
Ask these questions:
- Does it include compliance?
- Can it integrate with my ERP or payroll tool?
- Is absence management included or separate?
- What support level is offered (response times, SLA)?
- Can I add vehicles or new users easily later?
If the answer to all of these is “yes”, you’re not just buying software,
you’re buying peace of mind.
Accuracy always pays for itself
Manual administration may look free, but it silently costs you time, trust, and compliance.
With Suivo, every hour becomes traceable, auditable, and billable – automatically.
Make every hour count.
Book your expert session and get a transparent quote tailored to your team size, industry, and compliance needs.
